Make sure everyone understands presence states in Microsoft Teams, and encourage people to use away messages to proactively communicate with colleagues. Part of hybrid competence is understanding and being attentive to these signals. Share Your Status Presence indicators let people know when you are available, busy, or away. Switch Off Notifications Some teams may prefer that the norm be to not use delay-send functionality and have people turn off notifications instead-that way they don’t have to wait until Monday morning to address an email they had a pocket of time to deal with on Sunday afternoon. Use Delay Features You can use the delay-send option in Outlook or Delay delivery in Viva Insights to help minimize disruptions to recipients outside their working hours or when they’re away from work. Model the Behavior When leaders wait to send emails until working hours resume, they send the signal that it’s okay to disconnect. You can also add a note to your signature: “I don’t expect an immediate response.” This starts with a healthy messaging culture.Ĭommunicate (and Model) Boundaries Encourage work-life boundaries by typing NOT URGENT, CAN BE ANSWERED TOMORROW in the subject line or at the top of a message. Leaders must create norms to avoid an “always on” culture that will lead to burnout. (Improvements in AI mean that meeting summarization tools will soon relieve humans of this task.)Īs we’ve moved to hybrid models, people have customized their schedules for work-life balance and optimal productivity-in the first year of the pandemic, Microsoft recorded a 30 percent increase in employees doing work in the evenings. Summaries and highlights will help non-attendees focus on the portions that are relevant to them. #AASYNC REMOTE HELP HOW TO#The need: Leaders have to consider two additional work “modes.” Here, we’ll unpack the four modes of hybrid work and how to unlock the full potential of each for your people and your organization.īe transparent to reduce the “fear of missing out” effect by recording meetings, and then make the recordings, slides, notes, and transcripts available to invitees so everyone can review key takeaways. The new reality: People now collaborate synchronously and asynchronously when they are physically apart-and the actual workday schedules might not be the same for everyone. Leaders have traditionally focused on helping people get work done in two main modes:Ĭollaborating with others at the same time (working synchronously)īoth of these kinds of work used to typically happen in the same place-the office. This guide covers asynchronous collaboration and how to unlock it. But there’s still much to learn-and we’re committed to share new insights and discoveries as we go. We’ve informed these guides with as much data and research as possible. At Microsoft, we take a learn-it-all approach, looking to the data and research where we can talking to our customers and learning from our own employees as well. A note on the WorkLab Guides: Hybrid work is a work in progress-and no one has all the answers.
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